Caudill Memo Addresses ID Number Controversy
Oklahoma County Clerk Carolynn Caudill today sent a memo to the Board of County Commissioners as controversy over the existance of federally-protected identification numbers on her website continued. Caudill's memo says that redaction work by the firm AmCad was "received this afternoon...and by this afternoon redacted documents will be on the County Clerk's web page."
On Wednesday, commissioners approved her request to use HTC Global Inc. to perform redaction services. Today, Caudill said AmCad's contract was awarded in June 2007.
Caudill's memo: This is to give the Board of Commissioners and the citizens of Oklahoma County an update of the County Clerk’s project to redact social security numbers from county property records in the recorder of deeds department.
We will receive the final shipment of redactions from AmCad this afternoon. We are now in the process of placing the redaction coordinates on the documents and by this afternoon redacted documents will be on the County Clerk’s web page.
We are confident in the quality of AmCad’s work from quality assurance checks we performed during the test phase of the project. AmCad has also given us a five year warranty to correct any errors we may find.
We will continue to perform quality assurance on redactions to ensure the highest percent accuracy. The public as always can continue to contact us with a redaction request using our online form if they discover a social security number.
I appreciate the support shown by the Board and other county officers during this long process. The redaction bid with AmCad was awarded on June 20, 2007.
I want to finally assure the Board and the citizens of Oklahoma County that I will continue to work within the law to be proactive on privacy issues while balancing the public’s right to easy and unfettered access to their public records. I have been a leader in this area and am a strong proponent of transparency in government and open records. These records belong to the people.
It is my hope with “Sunshine Week” spotlighting the Open Records Act next week that all across the state open and honest discussions can be held about what legislative changes may need to be made to balance open public records with an individual’s right to privacy.
Caudill's memo: This is to give the Board of Commissioners and the citizens of Oklahoma County an update of the County Clerk’s project to redact social security numbers from county property records in the recorder of deeds department.
We will receive the final shipment of redactions from AmCad this afternoon. We are now in the process of placing the redaction coordinates on the documents and by this afternoon redacted documents will be on the County Clerk’s web page.
We are confident in the quality of AmCad’s work from quality assurance checks we performed during the test phase of the project. AmCad has also given us a five year warranty to correct any errors we may find.
We will continue to perform quality assurance on redactions to ensure the highest percent accuracy. The public as always can continue to contact us with a redaction request using our online form if they discover a social security number.
I appreciate the support shown by the Board and other county officers during this long process. The redaction bid with AmCad was awarded on June 20, 2007.
I want to finally assure the Board and the citizens of Oklahoma County that I will continue to work within the law to be proactive on privacy issues while balancing the public’s right to easy and unfettered access to their public records. I have been a leader in this area and am a strong proponent of transparency in government and open records. These records belong to the people.
It is my hope with “Sunshine Week” spotlighting the Open Records Act next week that all across the state open and honest discussions can be held about what legislative changes may need to be made to balance open public records with an individual’s right to privacy.
Labels: Carolynn Caudill, Federal Privacy Act of 1974, Social Security Numbers
posted by Mike McCarville @ 4:03 PM
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